Privacy policy

Privacy Policy - Mind Body and Movement

Effective Date: May 2024
Last Updated: July 2025

1. Introduction

Mind Body and Movement ("we," "us," "our," or "Company") is committed to protecting your privacy and personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, use our services, participate in our programs, or otherwise interact with us.

By using our services, you consent to the collection and use of your information as described in this Privacy Policy.

2. Information We Collect

2.1 Personal Information

We may collect the following types of personal information:

  • Contact Information: Name, email address, phone number, mailing address

  • Account Information: Username, password, profile information

  • Payment Information: Credit card details, billing address, payment history

  • Health Information: Medical history, physical limitations, injuries, health conditions relevant to yoga and wellness practices

  • Program Information: Class attendance, progress tracking, preferences, goals

  • Communication Records: Messages, emails, support requests, feedback

2.2 Automatically Collected Information

When you visit our website or use our digital services, we automatically collect:

  • Device Information: IP address, browser type, operating system, device identifiers

  • Usage Data: Pages visited, time spent, clicks, navigation patterns

  • Cookies and Tracking: Information collected through cookies, web beacons, and similar technologies

  • Location Data: General geographic location based on IP address

2.3 Information from Third Parties

We may receive information from:

  • Payment processors and financial institutions

  • Social media platforms (if you connect your accounts)

  • Marketing partners and referral sources

  • Background check services (for instructors/staff)

3. How We Use Your Information

We use your personal information for the following purposes:

3.1 Service Delivery

  • Provide yoga classes, wellness programs, and related services

  • Customize programs based on your health and fitness needs

  • Schedule appointments and manage class bookings

  • Process payments and manage billing

3.2 Business Operations

  • Maintain and improve our services

  • Conduct research and analytics

  • Ensure safety and security of our facilities and participants

  • Comply with legal requirements and regulations

  • Resolve disputes and provide customer support

3.3 Marketing and Communications

  • Send newsletters, promotional materials, and service updates

  • Personalize marketing content and recommendations

  • Conduct surveys and gather feedback

  • Announce new programs and special offers

3.4 Legal and Safety

  • Protect against fraud, abuse, and security threats

  • Comply with applicable laws and regulations

  • Respond to legal requests and court orders

  • Protect our rights and the rights of others

4. How We Share Your Information

We may share your personal information in the following circumstances:

4.1 Service Providers

We work with trusted third-party service providers who assist us in:

  • Payment processing

  • Email marketing and communications

  • Website hosting and maintenance

  • Data analytics and reporting

  • Customer support services

4.2 Business Transfers

In connection with any merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity.

4.3 Legal Requirements

We may disclose your information when required by law, court order, or government request, or to protect our rights and safety.

4.4 Consent

We may share your information with your explicit consent or as otherwise disclosed at the time of collection.

4.5 Health Information Sharing

Health information may be shared with:

  • Qualified instructors and wellness practitioners involved in your care

  • Healthcare providers (with your consent)

  • Emergency contacts in case of medical emergencies

5. Data Security

We implement appropriate technical and organizational security measures to protect your personal information, including:

  • Encryption of sensitive data in transit and at rest

  • Access controls and authentication systems

  • Regular security assessments and updates

  • Staff training on data protection procedures

  • Secure storage of physical and digital records

However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

6. Data Retention

We retain your personal information for as long as necessary to:

  • Provide our services and maintain your account

  • Comply with legal obligations

  • Resolve disputes and enforce agreements

  • Maintain business records and analytics

Generally, we retain:

  • Account information: For the duration of your relationship with us plus 7 years

  • Health information: As required by healthcare regulations (typically 7-10 years)

  • Payment information: As required for tax and accounting purposes (typically 7 years)

  • Marketing information: Until you opt out or we determine it's no longer needed

7. Your Rights and Choices

7.1 Access and Correction

You have the right to:

  • Access your personal information

  • Correct inaccurate or incomplete information

  • Update your preferences and contact details

7.2 Data Portability

You may request a copy of your personal information in a commonly used format.

7.3 Deletion

You may request deletion of your personal information, subject to legal and business requirements.

7.4 Marketing Opt-Out

You can opt out of marketing communications by:

  • Clicking "unsubscribe" in emails

  • Contacting us directly

  • Updating your account preferences

7.5 Cookies and Tracking

You can control cookies through your browser settings, though this may affect website functionality.

8. Children's Privacy

Our services are not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If we become aware that we have collected personal information from a child under 13, we will take steps to delete such information.

For participants aged 13-17, we require parental consent before collecting personal information.

9. International Data Transfers

If you are located outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States where our servers are located and our central database is operated.

10. California Privacy Rights

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

  • Right to know what personal information is collected

  • Right to delete personal information

  • Right to opt-out of the sale of personal information

  • Right to non-discrimination for exercising your rights

To exercise these rights, please contact us using the information provided below.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by:

  • Posting the updated policy on our website

  • Sending email notifications to registered users

  • Providing notice during your next visit or interaction with us

Your continued use of our services after the effective date of the updated policy constitutes acceptance of the changes.

12. Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

Mind Body and Movement
Email: mindbodyandmovement@gmail.com
Phone: 5044050143
Address: 3702 E Pear St. Pearland, Tx

For privacy-specific inquiries, you may also contact our Privacy Officer at: [insert privacy contact information]

13. Governing Law

This Privacy Policy is governed by the laws of Texas without regard to its conflict of laws principles.